• Dionne

Top 5 Apps For Small Businesses

Gone are the days of needing to send a pigeon to get messages across to your clients. Gone are the days you need to keep your receipts in an empty Quality Street tin for the end of year tax return! It’s 2019 and we have the world at our finger tips now, with the amazing technology out there.

Here are 5 apps that I swear by, running my own business and if you do too, make sure you download this lot if you haven’t already got them:


Dropbox is a file hosting service where you can store and share files. As a business owner, it’s usually a good idea to back up your files on more than one system in case the worst was to happen (i.e you spill a cuppa over you laptop and it blows up).

The free version of Dropbox gives you up to 2GB of cloud storage, while the upgraded version; Dropbox Plus, will give you a massive 1TB of space.

I use this app mainly for sharing images, audio files or videos with my clients.


Formally known as Google Apps, G Suite is a package of cloud based services including email, real-time document collaborations, spreadsheets, calendars and more.

I used G Suite every single day when running the Vocademy office as it allowed myself and the tutors (who were based all over the South of England) to easily communicate anything to do with their schools. We created the class registers using the spreadsheets and any edits to them made by myself or the tutors would be instantly updated for the other person to see.

I’d be able to book in students for the 1-1 tutors onto their own individual calendars, which again, they would instantly see and it also allowed me to keep track of any cancellations which I could then promptly follow up.

You can control who has access to what files which is perfect if you manage any staff.


Keeping your social media content consistent can be hard work if your flying all over the place going to meetings etc.

Buffer allows you to create and schedule posts to keep your social media platforms looking active.

Now, as great as occasional automation is, be careful not to rely on this too much. Remember, social media is call “social” for a reason. It’s about engagement, connection and humanity.

Use it only when you need to and make sure to engage with your audience as much as possible.


Email marketing (newsletters) is still very much alive and can be invaluable to your business when done correctly! Read my blog, 3 Big Benefits of Newsletter Campaigns HERE for more info on that.

Mailchimp allows you to create and send out awesome newsletters and gives you around 100 different templates to choose from – no need to have any coding skills.

The free version allows you to send out newsletters to up to 2000 subscribers, perfect for a small business. If your subscriber list grows beyond this you can upgrade to their ‘Grow’ or ‘Pro’ versions.


Help avoid any nasty surprises when it comes to paying the good old taxman by keeping track of your expenses throughout the year with QuickBooks.

You don’t even need to worry about losing your petrol or business dinner receipts as you simply take a photo of them and they get stored in the app, so you can make sure you claim back all that you are owed.

VAT Software, PAYE Real-time, Cash flows, Invoices, Profit & Loss, Balance sheets and Find an Accountant are the features included in Quickbooks and the self-employed version is usually around £8 a month, but they sometimes hold special offers (usually around the end of Jan when everyone is panicking about getting their returns in on time).


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